Historic Meeting Called

NQDLBA Inc. is now ready to call a General Meeting to put forward Special Resolutions to progress the process of amalgamation with the NQDMBA Inc.

A Special Resolution is a motion that must receive 75% (or more) of the votes from those eligible to vote and in attendance before it is approved.

Notice is hereby given to call a General Meeting of NQDLBA at 10am on Sunday 15^th  March to be held at Jubilee Bowls Club (13 Burdekin St, MUNDINGBURRA QLD 4812)

GENERAL MEETING OF NORTH QUEENSLAND DISTRICT LADIES’ BOWLING ASSOCIATION INC (NQDLBA)

AGENDA

• Welcome
• Secretary to read the notice to call the meeting
• Apologies
• Notice of Special Resolutions:
• The Proposed Amalgamation

Special Resolution 1 That North Queensland District Ladies’ Bowling Association Inc amalgamate with North Queensland District Men’s Bowling Association Inc.. NOTE: the effect of amalgamation of two or more associations is the incorporation of a new association and the cancellation of incorporation of the old associations. The assets and liabilities of the old associations become the assets and liabilities of the new association.

The amalgamation does not come into effect until formal application is made to the Office of Fair Trading, and advice of approval is received. Until that time, the existing Associations (NQDLBA and NQDMBA) continue to operate as usual.

Adoption of proposed rules for the new Association Special Resolution 2 NOTE: these rules have been prepared with relevant modification of the Model Rules for an Incorporated Association in Queensland, and they comply with the Associations Incorporation Act 1981. The rules will be known as the Constitution for the new Association.

Election of interim officers (Committee) for the new association (the nominations and election will have to be agreed by both NQDLBA and NQDMBA)

As a minimum the Association must have a President, Secretary and Treasurer.

Following approval of the amalgamation, the interim Committee will operate the Association in accordance with the approved Constitution until the end of its Financial Reporting Year (30^th September) with its first Annual General Meeting to be held within six months of that date.

In the interest of a smooth transition from two separate Districts to a single District, the following members of the Steering Committee, who have become familiar with the rules for the new District, have made themselves available to be nominated at this meeting for the following positions: Each self nomination requires a proposer and seconder and a vote of more than 75% to confer approval Special Resolution 3 That the following persons are elected Interim Officers of the Association

NOTE: after amalgamation the interim Committee will be operating under the approved constitution which allows it to fill vacant Committee positions and appoint sub-committees. The interim committee would have the option, until the first AGM, to appoint existing sub-committee members as interim sub-committees and allow them to continue to operate.